|
Inputs
|
Function
|
Outputs
|
|
Identify
External Needs
|
Procurement
Planning
|
Procurement
Management Plan; SOWs
|
|
Solicitation
Preparation
|
Solicitation
Planning
|
Procurement
Documents (RFP or RFQ); Evaluation Criteria; Bid Type (sealed,
fixed, lowest cost, FFP, Cost Plus, Time and Material)
|
|
Obtain
Bids/Proposals from Vendors
|
Solicitation
|
Proposals
(RFP, RFQ Responses)
|
|
Proposal
Evaluation
|
Source
Selection
|
Contract;
SOW
|
|
Ensure
Performance
|
Contract
Administration
|
Correspondence;
Change Control; Payment; Schedule Deviations
|
|
Verify
Deliverables and Archive Records
|
Contract
Close-out
|
Contract
File; Formal Acceptance and Close-out
|
Key Factors for Success:
completely document the deliverable service, material, product, SW or
idea in a detailed SOW (Statement of Work); read vendor Terms and
Conditions carefully for dangerous loopholes; determine nature of prime
and sub-contractor relationships; use "legalese" judiciously
and only when necessary
Key Techniques and Tools: Statement Of Work;
word-processing software and printer; fax; teleconferences; email;
vendor reference sourcebooks to be sure you are considering all viable
options; identify non-negotiables
Key Concepts: provide for penalties if
schedule and delivery criteria are not met; inspect at critical points
or milestones; keep all terms of procurement limited to one single
document without references to proposals or bids or prior communications
Back
to Project Management
|